Self-hosted · Built on Laravel 13 · Tailwind 4

Inbox-first cold outreach infrastructure.

Mail Pilot is a self-hosted outreach engine with automated sender warmup, multi-SMTP rotation, and a built-in CRM. Land in the inbox — every single time.

Deploy Mail Pilot See how it works

No per-contact fees
Own your data
Deploy with Docker
Unlimited senders

mailpilot.app/dashboard

Sent today

42,180

+12.4%

Open rate

58.3%

+3.1%

Reply rate

11.2%

+0.8%

Bounce

0.41%

-0.2%

Deliverability — last 14 days

Multi-sender rotation across 8 SMTP accounts

Healthy

Sender levels

Momentum algorithm

outreach@acme.io Ultimate
hello@acme.co Pro
team@acme.ai Medium
intro@acme.dev Fresh

New reply

Sarah from Linear replied to seq #3

Domain healthy

SPF · DKIM · DMARC verified

Sender promoted

hello@acme.co → Pro tier

Native integrations with the providers you already trust

Amazon SES

Postmark

Mailgun

SendGrid

Resend

Custom SMTP

Why teams switch to Mail Pilot

Stop renting your outreach.
Own it for $29.

Every other cold email SaaS charges you every single month — and punishes you for growing. Mail Pilot is a one-time purchase with unlimited everything, forever.

😤 Other SaaS tools

$99 – $999 / month

Billed forever, whether you send or not

Per-contact pricing

Your costs explode as your list grows

10k email send limits

Hit a cap mid-campaign, upgrade or wait

Vendor lock-in

Your data lives in their cloud, not yours

Limited SMTP senders

One provider = one point of failure

🚀 Mail Pilot

✓

One payment — $29, forever

No renewals. No surprise invoices.

✓

Unlimited contacts, always free

100 or 100,000 — same price

✓

Unlimited campaigns & sequences

Launch as many as you need, anytime

✓

Self-hosted, your data, your rules

Deploy on your server in minutes

✓

10+ SMTP senders per campaign

Multi-sender rotation built in

Calculate what you're wasting: At $99/mo that's $1,188/year — just for one tool. Mail Pilot is $29 once.

Get lifetime access — $29

One-time purchase · Self-hosted · No subscriptions ever

Platform

Outreach infrastructure, end to end.

Everything you need to send, deliver, and convert — wired together in a single self-hosted dashboard.

Momentum Sender Leveling

Four-tier algorithm — Fresh, Medium, Pro, Ultimate — that warms senders automatically and protects your domain reputation.

Multi-Sender Rotation

Attach 10+ SMTP accounts to a single campaign. Mail Pilot load-balances across them to maximize daily volume.

Smart Follow-ups

Multi-step sequences that auto-pause on reply. Set it once, never annoy a lead twice.

Timezone-Aware Scheduling

Per-recipient sending windows, business hours, and weekday rules — globally aware out of the box.

Built-in Lead CRM

Every reply becomes a Lead with an activity timeline, notes, and conversation history.

IMAP Reply Detection

Real-time inbox sync with collision-safe background workers turns replies into pipeline instantly.

Signed Tracking Links

Cryptographically signed open and click URLs. Tamper-proof analytics and bounce protection.

Self-Hosted by Design

Run on shared hosting, a VPS, or Docker. Your data, your infrastructure, your rules.

Developer-Ready API

Auto-generated REST docs via Scramble. Token-based auth, rate-limited, and ready for integrations.

Deliverability engine

Level up your senders. Automatically.

The Momentum algorithm tracks 15-day rolling activity for every sender. Consistent, healthy sending earns points and tier promotions. Drop-offs and bounces? Penalized instantly — before they cost you a domain.

Atomic sending checks prevent double-sends in concurrent environments.
Auto-deactivates unhealthy senders before they damage reputation.
Frozen email mechanism lets you pause individual messages, not whole campaigns.

Fresh

New senders ramp slowly with low daily caps.

50/day

Medium

Proven warmup unlocks larger daily windows.

200/day

Pro

Trusted senders push high-intent campaigns.

600/day

Ultimate

Max throughput for senders with stellar history.

1,500/day

Campaign · Q1 Outbound

ses-us-east-1

300 / day

postmark-tx

347 / day

mailgun-eu

394 / day

sendgrid-app

441 / day

resend-prod

488 / day

smtp-failover

535 / day

Load balancer

Round-robin · Weighted

Distributing 4,200 sends across 6 senders to maximize uptime.

Inbox

Multi-sender

5 cheap SMTPs replace one expensive plan.

Stop paying enterprise SaaS pricing for daily volume. Attach unlimited SMTP and API senders to a single campaign and let Mail Pilot rotate them intelligently — with per-provider quotas, cooldowns, and failover built in.

100% uptime

If one provider throttles, others keep going.

Quota resets

Daily and monthly counters reset automatically.

Per-sender cooldowns

Built-in throttling per sender, per campaign.

Live health

Bounce monitoring deactivates bad senders instantly.

Workflow

From cold lead to warm reply in four steps.

Connect senders

Bring SES, Postmark, Mailgun, SendGrid, Resend, or any SMTP/IMAP server.

Import contacts

Upload CSV or push via API. Segment by group, activity, or custom variables.

Build sequences

Multi-step follow-ups with merge tags, scheduling windows, and reply detection.

Launch & monitor

Real-time dashboards for opens, clicks, replies, and lead conversion.

Lead CRM

Every reply becomes a lead in your pipeline.

Mail Pilot ships with a CRM-lite built right into the dashboard. Reply timelines, sentiment, notes, status, and segment-based targeting — all in one place.

Centralized 'Do Not Contact' lists and auto-unsubscribe handling.
Dynamic segments based on group, activity, or custom fields.
Activity feed across opens, clicks, replies, and conversions.
Per-contact notes shared with your whole team.

Sarah Chen · Linear

Lead · Hot · Replied 2h ago

Positive

Reply
Interesting — can you send a 10 min calendar link?
Open
Opened email #3 · 3 times
Click
Clicked pricing link
Sent
Sequence step 3 delivered via postmark-tx

Note · Wants Pro tier demo focused on multi-sender setup.

Self-hosted & secure

Own your outreach infrastructure.

No third-party gets between you and your prospects. Deploy on your own server with enterprise-grade security baked in.

Encrypted credentials

SMTP/IMAP passwords encrypted at rest with Laravel's native encryption.

Two-factor auth

Optional 2FA via Laravel Fortify for every admin and user account.

Signed tracking

Tamper-proof open and click URLs prevent analytics manipulation.

Your database

MySQL, Postgres, or SQLite — your data stays in your infrastructure.

Docker-ready

Optimized docker-compose for rapid, repeatable deployment.

Redis + Horizon

High-throughput queues for sending and IMAP sync at scale.

100k+

Emails / day per node

98.4%

Median inbox placement

Per-contact fees

15-day

Rolling reputation window

Loved by senders

Growth teams ship more, spend less.

“We replaced three outreach SaaS tools with a single Mail Pilot install. Deliverability is up, costs are down 80%.”

Marcus K.

Head of Growth, Northwind

“The Momentum algorithm warmed our new domain to 1,200/day in under three weeks. Hands-off, completely.”

Priya S.

Founder, Outbound Labs

“Multi-sender rotation across SES + Postmark gave us redundancy we never had. Zero campaign downtime in 6 months.”

Daniel R.

SDR Lead, Helix B2B

“The built-in CRM means our replies don't fall through cracks. Lead activity feeds plug straight into our workflow.”

Anna L.

RevOps, Castellum

“Per-client workspaces, unlimited contacts, self-hosted control. Mail Pilot is what every agency has been waiting for.”

Tomás G.

Agency Owner, Reach.io

“Docker-compose deploy in 15 minutes. Laravel 13 under the hood. It's the most polished self-hosted tool I've used.”

Hannah B.

CTO, Spark Sales

Pricing

One price. Pay once. Own it forever.

A single one-time purchase. Download Mail Pilot, deploy it on your own server, and use it forever — no subscriptions, no per-contact fees, no lock-in.

Lifetime license One-time payment · Self-hosted

$29 · one-time

Buy once, download, and self-host on your own server. Unlimited everything, forever.

Unlimited SMTP & API senders
Unlimited contacts & campaigns
Unlimited sequences & follow-ups
Unlimited team members
Automated sender warmup (Momentum)
Multi-sender load balancing
IMAP reply detection + Lead CRM
Timezone-aware scheduling
Full REST API + webhooks
Signed tracking & 2FA security
Docker + Redis/Horizon ready
Priority email support

Buy Mail Pilot — $29 one-time

Pay once, use forever Self-host on your server No recurring fees

FAQ

Questions, answered.

Do I need a VPS to run Mail Pilot?

No — Mail Pilot runs on shared hosting for small-scale use. For high-volume sending and IMAP sync we recommend a VPS with Redis and Horizon, which our Docker compose supports out of the box.

Will I pay more as my list grows?

Never. Mail Pilot is self-hosted, so there are no per-contact or per-subscriber fees. Scale from 100 to 100,000 contacts on the same license.

Which email providers are supported?

Native integrations for Amazon SES, Postmark, Mailgun, SendGrid, and Resend — plus any standard SMTP and IMAP server.

How does sender warmup actually work?

The Momentum algorithm scores each sender daily across a 15-day rolling window. Consistent healthy sending earns points and tier promotions; bounces and inactivity cost points and can demote a sender automatically.

Can I run multi-tenant workspaces?

Yes. The Agency plan is multi-tenant ready, with per-workspace timezones, quotas, branding, and API tokens.

Is there an API for integrations?

Yes — a full REST API with auto-generated docs (powered by Scramble), token-based auth, and built-in rate limiting.

From the Blog

Latest insights & guides

Deliverability tactics, infrastructure deep-dives, and growth playbooks from the Mail Pilot team.

June 13, 2026 1 min read

Land in the inbox.
Every single time.

Deploy Mail Pilot in minutes. Bring your own SMTP, own your data, and stop paying SaaS per-contact fees forever.

Deploy with Docker Read the docs

Inbox-first cold outreach infrastructure.

Stop renting your outreach.
Own it for $29.